Job purpose: To provide financial and administrative support to colleagues, clients and stakeholders of the project.
Responsibility: Under the direct supervision of the Project Manager, the Finance Officer, will develop budgets, monitor transactions, and prepare financial reports.
Duties
• Responsible for providing general financial and administrative support to the project;
• Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;
• Support the Project Manager in the preparation of quarterly and annual work plans and budgets;
• Prepare accurate and timely quarterly and annual financial reports for activities undertaken as required;
• Work with the Project Manager to provide financial management support in project activities at central and site level;
• Maintain day-to-day management of financial operations of the project in accordance with established rules, regulations and relevant manuals;
• Management and monitoring of the project budget, maintaining all relevant records;
• Process payment requests to suppliers/vendors, advances to the responsible partners;
• Maintain project’s disbursement ledger and journal;
• Prepare accurate financial reports, including annual, quarterly and monthly disbursement reports and financial reports;
• Presentation of information on the status of financial resources as required;
• Provide full support to project evaluation, reviews and audit missions;
• Contribute to the preparation of progress reports;
• Maintain project correspondence and lines of communication in accordance with established procedures;
• Support the preparation of work plans and budget revisions;
• Provide logistical organization for field visits, workshops and meetings;
• Maintain a proper filing system and office administration;
• Perform other project related duties as assigned from time to time by the Project Manager.
Qualifications competences
• A Bachelor’s degree in Commerce (Accounting or Finance), Business Administration (Account or Finance), Finance and Accounts Finance and/or Accounting Certifications like CPA, ACCA is an advantage.
Experience
• At least 3 years of experience in project/programme finance management.
Competences and skills
• Understanding of accounting processes and procedures, and Financial Reporting;
• Ability to handle a large volume of work under time constraints;
• Anticipates client needs and addresses them promptly;
• Proficient in software applications (Excel, Ms Word among others);
• Ability to communicate effectively to different stakeholders and organizations;
• Demonstrates / Safeguards Ethics and Integrity and Acts as a team player and facilitates team work;
• Understanding of GEF and UNEP finance and administrative procedures will be an added advantage.
Location: Kampala with frequent travel to the field.
Duration: Full‐time (4 years ‐ full project life).
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