The position holder is responsible for:
Adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation.
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
Ensures the Compliance:
• Ensure compliance of the purchasing process with all internal Company’s rules (including OPS/CA guide to conduct) and all applicable laws and regulation.
• Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations.
• Ensure the application of Company and/or affiliate General Terms and Conditions for purchase of equipment.
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc, are filed in line with the applicable procedures.
Liaises with Métier Partners and participates in the processes and communication of the purchasing entity by performing the following activities:
• Contributes to the improvement of purchasing practices, procedures & reference documentation
• Informs requesters during all the Purchasing Process.
• Works in Duet with one or several Métier Partners in executing the purchasing process
• Contributes to the evaluation of suppliers with Métier Partners
• Contributes to reporting Key Performance Indicators
• Uses Market Intelligence information, Cost models, target prices, etc
Executes the following procurement activities:
• Handle the reception of purchase requisitions;
o Receive and analyze PRs coming from Métier Partners for adequate material specification, budget authorization and cost centres.
o Confirm and clarify the S.O.W. in Duet with Métier Partners.
o Propose the bidder lists according to the nature of the requests.
• Group requisitions to reduce process costs, compile tender packages and organize call for tender/request for quotation, ensure the use of e-sourcing tools.
• Answer to tenderers’ requests for clarification.
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous offer.
• Organize and lead negotiations with suppliers associated with award and performance of Pos.
• Issue RTAs in Duet with Métier Partners.
• Establish corresponding contractual documents.
• Ensure the selected supplier has signed our CGP and CGES and is registered.
• Ensure the follow-up of purchase orders until complete reception and payment;
o Ensure rapid and correct validation of PO’s
o Ensure reception of acknowledgement of receipt for PO’s from suppliers
o Ensure Suppliers’ delivers on time
o Follow-up of goods receipt until affiliate’s central warehouse.
o Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors
o Clarify discrepancies between material received and orders, if any with suppliers
• Work closely with the Duet counterpart to create the contracts dossier, Develop a clear definition of contractual responsibilities and discuss the agenda including:
o Validation of contracts strategy.
o Presentation to Contract Committee.
o Negotiation and analysis of contractual and commercial bids.
o Preparation of recommendations to award with duet.
• Adapt standard and template contractual documents to local conditions.
• Provide professional advice and guidance to all contract owners/entities with respect to contractual matters.
• Liaise with C&P Methods/planning/market and line Manager for timely reporting.
• Use frame agreements FALTC signed by headquarters.
Qualifications and Required Experience
Qualification:
• A degree in Engineering, Management and/or Social Sciences
Experience:
• At least 3-5 years in the oil and gas industry
• Minimum 1 year as Graduate Buyer or 1 year in purchasing of goods and/or services in the petroleum industry.
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