JOB SUMMARY: –
The Personnel Officer is the person responsible for carrying out Personnel administration and development. He/she is also responsible for providing support in recruiting, screening and hiring new employees in accordance with the requirements of the institution. He/she is also responsible for the proper settlement of the new employee through orientation as well as ensuring a favourable work environment for all employees.
Duties and Responsibilities
The following are the duties and responsibilities of a Personnel Officer: –
• Handling all Personnel related issues, liaising with and advising section heads in order to implement and develop personnel policies of the institution
Directly responsible for implementing any Personnel related policies, procedures or regulating laws
• Ensuring that recruitment policies and procedures are adhered to from advertisement to acceptance
Responsible in coordination with other professionals, for inducting and orienting new employees into the organisation
Responsible for managing payroll with all related adjustments such as loans and advances in a timely manner ensuring accuracy
Tracking employee exits to ensure those who have left are not paid
• Responsible for preparing monthly statutory deductions and submitting them to accounts for timely payment
• Has the responsibility to develop/revise, implement/enforce applicable personnel policies as set out in the guidelines
Work in consultation with relevant technical staff to draw Job descriptions of different cadres and ensure all staff have Job descriptions
• Maintaining staff personal details in an organised manner ensuring all required documents are in place
• Responsible for ensuring that performance appraisals are regularly carried out
• Ensuring that disciplinary policies and procedures are adhered to
• Handling all personnel enquiries or directing them to where they can be assisted
• Managing employee attendance and absences as per policy
• Responsible for handling registration of Expatriates with relevant Councils within Uganda
• Tracking Electricity consumption of staff accommodated in coordination with the electrical department and deducting excess consumption from individual staff’s salary on a monthly basis
• Any other duties that may be assigned from time to time
Person Specification
• Up to date knowledge and understanding of employment laws of the land o Offer expert advise to managers on matters regarding personnel issues
• A person of integrity, mild temperament with good listening skills and sound communication abilities
• Sound interpersonal skills
• A committed person with keen attention to details
• Not more than 40yrs of age
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